Tax, payroll and accounting in the same firm

You are looking for tax, payroll and accounting advisory because someone is already on staff, or soon will be. The practical question is whether tax, employment and accounting can live in the same firm, and what actually lands in the same month.

Tax, payroll and accounting advisory can share the same firm and the same working month; the published packs do not merge those layers: the tax and accounting pack leaves employment management out except for the administrator payroll in SCALE, and Pack NÓMINAS is a separate engagement. Particular terms of the packs. This page is about Spain, and the Spanish pack terms prevail. Here you decide the engagement. Bank reconciliation is already covered in monthly accounting advisory. Registration, the contract and the payslip step by step sit in employment advisory. The quarterly calendar is in what your accountant should do each quarter.

This guide is limited to the state general scheme: it does not resolve a case in the Basque Country, Navarre or the Canary Islands, or family household service, which the terms publish as an independent service outside Pack NÓMINAS. Particular terms of the packs. It is not advice for your own staff either.

Three layers, three calendars

Tax, accounting and employment are not the same job. Tax files returns on the Tax Agency calendar. Accounting keeps banks, invoices and the period close in order. Employment follows the contract, the payslip and Social Security. They can share data. None of them replaces another.

This Act shall apply to workers who voluntarily provide their remunerated services on account of another person and within the scope of organisation and direction of another natural or legal person, called the employer or entrepreneur. Workers’ Statute, Article 1. While that relationship is not there, the tax and accounting pack may be enough. Once it is, the employment month does not inherit from the quarter.

Social security contributions are compulsory. General contribution regulations, Article 6. Unless settlements for longer or shorter periods are expressly established or authorised, on the terms and conditions set by the Ministry of Employment and Social Security, contribution settlement periods shall refer to complete calendar months, even if the accrual of those contributions and/or their payment is made over periods other than months. General contribution regulations, Article 16. VAT or personal income tax for the quarter does not close those months.

Depending on the type of taxpayer concerned, the frequency and manner of filing modelo 111 shall be those that apply in each case. AEAT, modelo 111 instructions. Quarterly self-assessment: during the first twenty calendar days of April, July, October and January, for the withholdings and payments on account corresponding to the immediately preceding calendar quarter. AEAT, modelo 111 instructions. Filing a 111 does not prove that the month’s receipt and the contributions are done.

What the published packs do not merge

The prices shown are monthly and are stated exclusive of VAT; VAT will be added at the rate in force (currently 21%) on the corresponding invoice. Particular terms of the packs. Do not add VAT into a total here. The fee is the published figure, plus the tax.

In ADVISE, DO IT and ALL IN, the Excluded section says Employment management and payroll (Pack NÓMINAS). Particular terms of the packs. ALL IN includes the holder’s income tax return, with the published limits, and still does not bring an employee payslip into that pack.

In STARTER and GROWTH, the Excluded section says Payroll and employment management (Pack NÓMINAS). Particular terms of the packs. GROWTH can carry the firm’s bookkeeping and still leave an employee’s receipt outside that fee.

SCALE includes the administrator payroll. Particular terms of the packs. And it excludes, charged separately, additional employee payrolls (Pack NÓMINAS). Particular terms of the packs. It also excludes the Income tax return of the administrator or shareholder (not included in any company pack, including SCALE). Particular terms of the packs. Calling it premium does not bring the staff into the fee.

If nobody provides services on account of another person under the general scheme, the tax and accounting pack may be enough; if there is or will be staff, add Pack NÓMINAS or assume that SCALE covers only the administrator payroll. Particular terms of the packs. That is the decision criterion, not a registration walkthrough.

Pack NÓMINAS: fee, adviser and scope

Price: 65 €/mes + IVA (base), plus 16 €/mes + IVA per worker. No lock-in. It includes its own assigned employment adviser, distinct from the tax adviser. Particular terms of the packs. It may be contracted together with any tax and accounting pack or independently. Particular terms of the packs. The employment adviser is not the person who closes the quarter. If the tax side already looks after you, ask whether the employment side is contracted.

What is included, on the published terms, is this:

Complete payrolls every month.
Social security contributions filed.
Registrations, deregistrations and changes for workers.
Basic contracts and registration with the SEPE.
Monthly incidents (sick leave, holidays, overtime, and so on).
Modelo 111 and modelo 190 (if there is no tax pack with TAX FACTORY, S.L.).
Basic employment advice.
Monitoring of contract end dates.

Particular terms of the packs. “Basic contracts” and “basic employment advice” are not an open clause. Modelo 111 and modelo 190 come in only if you do not already have a tax pack with TAX FACTORY, S.L. If you do, do not pay for them twice.

Services indicated as excluded in each pack are not included in the fee and may be contracted and invoiced separately, subject to prior acceptance by the client. Particular terms of the packs. They do not activate by themselves.

The same month, two engagements

In the same calendar month the tax-pack information upload before day 10, the payroll and social security close, and the accounting rhythm of banks and books can cross; each layer keeps its own engagement and its own calendar. Particular terms of the packs. A shared folder or chat does not merge the fees.

A hypothetical example: on day 8 you upload invoices for the quarter, on day 12 you confirm payroll incidents and at month end you close balances. Three different jobs. If you only contracted the tax pack, day 12 is not inside that fee because you sent a spreadsheet.

Representation does not stretch by itself either. To that end, the client shall grant the representation or authorisation needed for TAX FACTORY, S.L. to act in the client’s name before the AEAT, the Social Security General Treasury and the other competent bodies, within the scope of the pack contracted. Particular terms of the packs. A power of attorney meant for the Tax Agency does not affiliate anyone or settle contributions if the pack contracted is not the employment one.

In the General Scheme, the TGSS publishes prior registration up to 60 calendar days before the start, and six calendar days for deregistrations and changes. TGSS, filing deadlines. That calendar belongs to the employer before the Treasury. It is not day 10 of the tax pack. Detail on registration and the receipt is in the employment guide; here the point is simply that the employment month does not wait for the quarter.

Day 10 and the certificate: tax-pack rules

TAX FACTORY, S.L. files returns and procedures with its own digital certificate and does not request the client’s. Particular terms of the packs. The sentence appears in the common provisions and is repeated in packs such as ADVISE and STARTER: filing with the TAX FACTORY, S.L. digital certificate (the client’s is never requested). Particular terms of the packs.

Unless something else is stated, the client must provide the necessary information and documentation before day 10 of the settlement month. Particular terms of the packs. That day 10 is a cut-off in the tax and accounting engagement, not the legal deadline for registration or for contributions. If the information is not provided before day 10, TAX FACTORY, S.L. does not guarantee filing on time, and the surcharges, interest or penalties arising from that delay or from incorrect data provided by the client shall be the client’s sole responsibility. Particular terms of the packs.

Do not mix those windows. Bring the month’s hours on day 12 and you can fall outside the tax engagement even while the Treasury deadline is still open. Hitting day 10 for invoices does not close the month’s RLC by itself.

The client is responsible for the truthfulness, accuracy and completeness of the information provided and for the consequences of providing it incorrectly, incompletely or late. Particular terms of the packs. TAX FACTORY, S.L. is answerable for professional diligence in performing the contracted service and for damage directly attributable to it by wilful misconduct or its own negligence. Particular terms of the packs. Neither sentence transfers a claim against the firm to the Tax Agency or to the Treasury.

Withholdings on the 111 and contributions for the month

Modelo 111 pays in withholdings and payments on account. Its deadline is monthly or quarterly depending on the type of person obliged. AEAT, modelo 111 instructions. Contributions are settled by complete calendar months. General contribution regulations, Article 16. Different channels.

If your tax pack already files modelo 111 and modelo 190, Pack NÓMINAS does not include them again. Particular terms of the packs. If you only contract Pack NÓMINAS, without a tax pack with TAX FACTORY, S.L., then those models do come into the published employment fee. Particular terms of the packs. Check which pack you have before paying twice for the same model.

A closed quarter of withholdings does not prove that the month of wages and contributions is done. A confirmed month of contributions does not prove that the 111 for the period is filed. If you need the map of the quarter, go back to the quarterly guide. If you need the month of banks and books, go to monthly accounting advisory.

What the private engagement does not transfer

The elements of the tax obligation may not be altered by acts or agreements of private parties, which shall produce no effects before the Administration. General Tax Law, Article 17. Hiring help splits the work. It does not move your position in front of the Tax Agency.

Without prejudice to the duty to request affiliation to the social security system for workers not already affiliated who are to join or do join their service, employers shall be obliged to notify the start or, where applicable, the cessation of the provision of services by workers in their undertaking so that those workers are, respectively, registered or deregistered in the Scheme in which they are included according to the activity of that undertaking. Registration and affiliation regulations, Article 29. The adviser who sends the notification does not replace the obliged employer.

Leave in writing who prepares the payslip, who confirms the settlement, who files the 111 and who answers a request. A Social Security request and a labour inspection are not in the Pack NÓMINAS fee. Particular terms of the packs.

Pack NÓMINAS exclusions and territorial limits

Complex dismissals and disciplinary letters, disputed final settlements, labour inspections, Social Security requests, ERE and ERTE, equality plans and harassment protocols, occupational risk prevention and household employees fall outside the Pack NÓMINAS fee and are charged separately. Particular terms of the packs. The published list uses those headings. Under the household heading it adds that this is an independent service.

Family household service is a special employment relationship. Workers’ Statute, Article 2. Do not use a general-scheme employee’s contract as if it were enough. If the case is household, say so before you sign Pack NÓMINAS.

This page also does not cover a foral engagement or the Canary Islands regime. If your tax domicile or your contributions leave the common state framework, ask for a different engagement. The map here is the published pack terms for the general scheme.

A final settlement for a peaceful, documented departure is not the same as a disputed one; the text only takes the disputed final settlement out of the fee. If yours is already in dispute, do not treat it as included. The same goes for a complex dismissal against an ordinary deregistration.

Objections that usually tangle the engagement

“I already pay a premium pack, so payroll is in.” Not under the published terms. ALL IN still leaves employment management and payroll out. SCALE includes the administrator payroll and leaves additional employee payrolls out. Particular terms of the packs.

“The accountant already sees the bank, so they also produce the payslip.” Seeing the payroll movement on the statement is not preparing the receipt, and it is not confirming the contribution settlement. The accounting month and the employment month sometimes share documents. They do not share a fee unless the engagement says so.

“I filed the 111, so the employment month is closed.” The 111 pays in withholdings. AEAT, modelo 111 instructions. Contributions run by complete calendar months. General contribution regulations, Article 16. One can be done while the other is not.

“I signed representation before the Tax Agency, so it already covers the Treasury.” The published representation acts within the scope of the pack contracted. Particular terms of the packs. If the employment pack is not contracted, do not assume registrations or settlements.

“Day 10 is the Social Security deadline.” No. Day 10 is the information cut-off in the engagement with TAX FACTORY, S.L. Particular terms of the packs. The deadlines for registration, deregistration and changes are published by the TGSS with other windows. TGSS, filing deadlines.

How to decide the engagement

Start with the real staff. The pack name comes after.

If there are no people on account of another person under the general scheme, the tax and accounting pack may be enough. A TRADE, a supplier, or an administrator paid only for the office is not staff just because you call them a team. Employment advisory does not manufacture a payslip that does not exist.

If you are going to hire in the general scheme, registration, the contract and the first month need an employment engagement before the first day. Prior registration does not wait for the quarter. Between tax and employment, Pack NÓMINAS can sit alongside any tax and accounting pack or go alone. Particular terms of the packs.

If you already have staff on STARTER, GROWTH or a freelancer pack, that staff sits outside the tax fee. SCALE covers only the administrator payroll. From the first employee payslip, or from the second if the administrator already occupies theirs, the published engagement is Pack NÓMINAS.

If the case is already a disputed dismissal, a redundancy procedure, an inspection or a request from the Treasury, it is not in the monthly fee either. It is quoted separately.

If you also want the month of banks and books with explicit accounting scope, check what your pack says about bookkeeping. In ADVISE and STARTER, full bookkeeping by TAX FACTORY, S.L. is left out. In DO IT, ALL IN, GROWTH and SCALE the firm takes on more accounting. Particular terms of the packs. That remains the accounting layer, not employment.

Before you sign

Before you sign, make clear whether there is or will be general-scheme staff and how many people; whether the administrator already has payroll inside SCALE; and whether the case is family household, foral or Canary Islands.

That is enough to see whether the tax and accounting pack is enough, whether you need Pack NÓMINAS before the first day, or whether the case is already charged separately. The tax and accounting service is at tax and accounting advisory. Employment is at employment advisory. The figures, without rounding, are in the pack terms.

If the next step is the registration itself, go back to hiring your first employee and the employment guide. For the month of accounts, use monthly accounting advisory. For the quarter, the quarterly guide. If the step is deciding the engagement, look at which layer is written into the fee you already pay.

Frequently asked questions

Can I have tax, payroll and accounting advisory in the same firm?

Yes. The same firm can handle tax, accounting and employment in the same month. At TAX FACTORY, S.L. that does not merge the published fees: the tax packs leave employment management out except for the administrator payroll in SCALE, and Pack NÓMINAS is a separate engagement, with its own employment adviser. Particular terms of the packs.

Does a tax pack already include payroll if I hire someone?

No. In ADVISE, DO IT and ALL IN, employment management and payroll are left out as Pack NÓMINAS. In STARTER and GROWTH the exclusion is called “Payroll and employment management (Pack NÓMINAS)”. SCALE includes only the administrator payroll and leaves out additional employee payrolls. Particular terms of the packs.

What price and cover does Pack NÓMINAS have?

The published fee is 65 €/mes + IVA as the base, plus 16 €/mes + IVA per worker, with no lock-in, and with its own employment adviser, distinct from the tax adviser. It may sit alongside any tax and accounting pack or alone. Modelo 111 and modelo 190 are included only if you do not have a tax pack with TAX FACTORY, S.L. Complex dismissals, disputed final settlements, inspections, Social Security requests, ERE, ERTE, equality plans, a harassment protocol, occupational risk prevention and household employees are charged separately. Particular terms of the packs.

Do day 10 and the firm certificate also apply to payroll?

Day 10 for uploading information and filing with the TAX FACTORY, S.L. certificate appear in the common provisions and in the tax packs. Pack NÓMINAS has its own scope: payroll, social security contributions, registrations, deregistrations, changes and the other published items. Do not assume that the day 10 cut-off or the tax power of attorney alone closes the employment month. Particular terms of the packs.

Does contracting the pack transfer my duties before the Tax Agency or the Treasury?

No. The elements of the tax obligation may not be altered by acts or agreements of private parties, which shall produce no effects before the Administration. The employer remains obliged to notify registrations and deregistrations. The engagement splits tasks within the pack contracted; it does not change your position before the Tax Agency or before the Social Security General Treasury. General Tax Law, Article 17.